Business Emali Words & Phrases

Greeting

Example:

• Dear John,
• Dear Mr.John Smith,
• Dear Mr.Smith,

Adding a title is a more formal usage.

General:

• To whom it may concern,
• Dear Sir or Madam,

Remember to add a comma and then an empty line after these greetings to start the content of the letter!

Purpose

Before entering the text of a letter, we usually inform the recipient of the key point or purpose of the letter.

I am writing to inquire …
I am writing in reference to …

When replying to a letter, it can be said:

Thank you for reaching out to us regarding …

Usually, ‘in reference to’ is used to ‘indicate something that has already been mentioned to the other party,’ and the use of ‘referring’ is quite extensive.

content

I have attached the previously mentioned documents for your review.
Please see the attached documents for a quotation of the requested services.

Closing

If you have any further questions or concerns, please don’t hesitate to contact me.
Thank you for your time and consideration.
I look forward to hearing from you.

sign off & signture block

Sign off:

Sincerely,
Yours sincerely,
Respectfully,
Best regards,

Signture:

Include your name、title、corporation and infomation etc.

Sincerely,
John Smith
Sales Representative, Flooring Corp
+886-900-000-000